ACCOUNTS PAYABLE SERVICES

A large part of the success in any business is setting a proper foundation and managing an ongoing relationship with the vendors and service suppliers who provide you with necessary products and services for the successful operation of your business.

We have services designed to help you do just this.  We can teach you what to do before you ever contact a vendor, how to maintain appropriate accounts payable systems or even provide this services on an outsourced basis. 

Accounts Payable Processing

Having an efficient process for handling payments to your vendors is an integral part of a successful business.  At KMACS we provide accounts payable processing and management services with the realization that each company is different and may require enhancements to our standard process in order to balance controls in the process as well as getting each vendor paid in a timely manner .  Processing the invoices you receive from vendors need to be recorded into your accounting files on a regular basis, daily is best. Then processed for payment.   Our three step method is simple yet very effective for most small businesses.

Step 1 - You choose the frequency you will provide invoices and credit memos to KMACS and how often you want your payables reports.  Options are (daily, semi-weekly or weekly).

Step 2 -  KMACS processes your invoices and  provides you with an open invoice and cash requirements report on a mutually agreed upon schedule.  Using these reports you will let KMACS know which vendors to pay.
Step 3 - KMACS processes and mails your payments on your behalf.  Once payments are mailed you receive a check register showing all checks processed during the payment cycle and month to date.

That’s it! You're done! Your invoices and payments have been processed for you.  You maintain control of the process while freeing yourself to keep your customers happy.

Accounts Payable Management

Having an efficient process for handling payments to your vendors is an integral part of a successful business.  At KMACS we provide accounts payable processing and management services realize that each company is different and may require cy of the process to get each vendor paid in a timely matter is .  Processing the invoices you receive from vendors need to be recorded into your accounting files on a regular basis, daily is best. Then processed for payment.   We provide three different swill need to be scanned and emailed to KMACS. We provide a scanner with software that allows you to provide us an exact copy of an invoice approved for processing. This process is as simple as 1-2-3:

1. Insert the invoice into the scanner then press the Scan button.

2. Name the file that appears on your screen (i.e. acct#_date)
3. Click the email icon to create an email, attach the file and send.

That’s it! You're done! Your vendor invoices for the day are on the way to KMACS for recording into your accounting file.

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